CLEF 2014 Registration

Registration fees

*** Regular registration extended until midnight Thursday 4th September ***

Registration fees are in GBP (£) and for CLEF 2014 the fees are the following:

Early Registration
27 June to 26 July 2014
Regular Registration
27 July to 4 Sept 2014
On-site Registration
From 4 Sept 2014
Non-Student £375 £425 £475
Student £300 £350 £400

Please send proof of your STUDENT status by email to r.villa[at] Student registration is available for undergraduate, graduate, and PhD students ONLY. The student rate is not available to post-doctorates.

The conference registration fee includes attendance at all four days of the conference and lab sessions, daily lunch and coffee breaks, and the conference banquet at Cutlers Hall. The registration fee also includes:

  • - Springer conference proceedings (supplied on USB)
  • - One-year membership of the CLEF Association

CLEF Association

Starting from 2014, a small part of the fee from the CLEF conferences will be devoted to sustain the CLEF association and, in turn, all CLEF conference participants will also become members of the CLEF Association for the following year. As announced at CLEF 2013, the CLEF Association is a new-born not for profit legal entity committed to make CLEF happen. The CLEF Association will support the costs for its central coordination, as well as the preparation of Lab working notes and Springer proceedings. As a member you will be able to make use of the resources provided by CLEF and be part of a community interested in topics surrounding the evaluation of multilingual information access systems.

Please note that despite these changes, the CLEF 2014 registration fee has been kept as close as possible to past years. In the registration process, you will be presented with a link to the CLEF Association statue. If you do not want your details to be kept on file by the CLEF Association, please untick the check box for the question "I have read and agree with the CLEF association statute, and would like my registration details forwarded to the CLEF association."

How to register

Registration is via the University of Sheffield's Online Shop. This will take you through the entire registration and payment process. You will be required to enter your name and address more than once: you have to register for an Online Shop account first before the conference registration.

During the registration process you will be able to also book (for an additional cost) on-site bed and breakfast accommodation at The Edge, the venue for CLEF 2014 (limited to 100 rooms). Alternatively you can book your own accommodation (see the CLEF 2014 accommodation page for more details). The conference registration includes the costs for one delegate to attend the conference banquet, but if you wish to buy an extra ticket you can at a cost of £80 (during registration).

For 2014 the conference fee also includes one-year membership of the CLEF Association (see terms and conditions). During registration you can opt out of the membership if you want.


The University of Sheffield's Online Shop will handle electronic payment for registration.

The fee must be paid in GBP (£) by credit/debit card (Visa, Mastercard, American Express) or PayPal Express. Please note that admission to the conference cannot be guaranteed unless full payment has been received. An electronic receipt for payment will be issued by email following payment. A Certificate of Attendance will be issued at the conference.

A refund policy is available based on the standard terms for conference cancellations at the University of Sheffield:

Notice period
Percentage of price payable
Less than 14 days100%
Between 15 and 21 days50%
Between 22 and 28 days25%
More than 28 days0%

Register now for CLEF 2014

Registration Fee Waivers for Students

CLEF 2014 will be applying for sponsorship from ELIAS for a number of registration fee waivers for students.

Preference will be given to:

  • - Applicants who are the author of a paper at CLEF 2014 conference
  • - Applicants who have participated in one (or more) CLEF 2014 Lab(s)
Preference will especially be given to applicants who are full-time students at the time of the conference and that have only limited alternative travel support and to applicants that are coming from countries outside Europe.

Application Process
Interested parties can apply for the sponsorship by sending an e-mail to r.villa[at] with a short motivation and proof of student status (includes PhD candidates).

Application Deadline
The deadline for applying for the registration fee waivers is 19 July 2014. Decisions will be communicated by end July. Students granted sponsorship will be able to register online for free.


For any questions about registration or accommodation, please contact Robert Villa (r.villa[at] or Paul Clough (p.d.clough[at]